ANNUAL PLANNING PROCESS (effective Fall 2010)

PLEASE NOTE: This planning process is intended to respond to program review goals and the goals and objectives announced by the President for this year. The latter items are intended to achieve progress toward goals set in the Strategic Education Master Plan approved by the Board of Trustees. While identifying and prioritizing needs are important parts of this planning process, the primary intent is to make progress on meeting goals.

The Strategic Planning Form is now available on Campus Portal, at College Planning Council home page. To access the form on campus, please click >> here. To access the Strategic Planning Form off campus using your login credentials, please click >>here.

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 The aims of the planning process are the following:

 · To enhance learning among COD students;

· To create a collegial process of idea generation, refinement & accountability;

· To be open and transparent;

· To be accountable for our ideas;

· To be campus-wide in our thinking.

 1. College-wide goals and objectives will be developed by the end of the spring semester and announced by the President during Fall Flex. Each area/unit/program[1] should also develop goals and objectives for their respective functions as well as achieving the college-wide goals.

 2. Goals, Objectives, Action Plans, Assessment. By the 1st of December, all areas/units[2] of the college should have met, planned and developed a set of goals, objectives, benchmarks/key performance indicators, outcomes and assessment for the year. This should be a collegial process involving FT and adjunct faculty, staff, and deans or area leaders. Using the planning form in Appendix E of the PIE Handbook, plans include any actions you would like to make that: 

· Address goals and objectives for the year, or

· Address program review recommendations

Objectives may require new resources (staff, equipment, materials, or facilities, etc.). However, you should also include actions that can be achieved with existing resources. Our aim is to make progress on goals, objectives and program review recommendations, not just identify needs.

3. Planning Proposals. A planning proposal is a formal presentation of the plan and resources needed to achieve goals and objectives.. A proposal could originate from the college/district, from a division (e.g. for a resource needed by the division as a whole), from a discipline (e.g. Spanish, Football, DDP), or a department (e.g. EOPS, M&O) etc. 4. From September through February areas/units will develop planning proposals. Due dates below are midnight of the given date unless due date falls on a weekend or holiday, then the due date becomes the next business day. Late forms and proposals will not be accepted. Please use the following steps:

· September: Forms and instructions may be downloaded from the CPC Portal Site

· December 1: Deans and directors will email all Planning Forms to their respective area Vice President or President

· January 15: Vice Presidents will email all Planning Forms to the President

· February 1: President will email all Planning Forms to the Office of Research. 

· The Research Office will post all Planning Forms on the CPC Portal Site and to be reviewed by any employee of the District. 

5. Areas/units will be provided data necessary to complete their annual or five-year program review to accompany each proposal. The procedures for this will be announced by deans and area leaders, who are expected to facilitate this process.

6. During February and March, the CPC will review and prioritize all planning proposals. Any proposal that the CPC does not fully understand, will be returned to the contact person. A member of the CPC will work with the contact person to clarify any problems.

7. The CPC will approve a planning report that summarizes all proposals, a prioritized list of any new resources requested, and an estimate of what resources (including new faculty/staff) the District expects to fund in the coming year based on current budget information.

8. From April to May, members of the CPC will review progress on goals and objectives from the previous year and work with the President to identify objectives for the coming year. A report of this work will be posted on the CPC Portal Site.

9. October, the final faculty list will be completed. (Note: This list may be different from the prioritization list due to unexpected events like budget reductions, late retirements, etc. However, all changes will be announced and carefully explained.)

10. Please see 2010-2011 Planning Due Dates for current annual planning cycle timeline.

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[1] "Program/Unit/Area/College" are generic terms for any organizational component in the college. See Appendix A in the PIE Handbook for planning definitions.

[2] Any program/unit with a dean should work with him/her. Areas with no deans (e.g. M&O) will work with their VPs or with the appropriate "area leader" identified by the VP.

NOTE: Planning Procedures prior to Fall 2010 can be viewed here when on campus.