Hospital Facility Links
Within this page you will find links to the information and documents that are required of each student before the start of the clinical rotation. It will be your responsibility to complete ALL of the required documentation, and to complete all of the steps required by the hospital in order to be cleared.
If you have been continuously enrolled in our nursing program, you will need to present the following documentation to the HR department personnel during an onboarding session of the facility where you have a clinical assignment for the current semester. (If you are an employee of the facility you are assigned to, check with that HR Dept. for any exceptions that may apply to you concerning the on-boarding process.)
Registration is through our office and must be completed on one of the dates posted in the on-boarding schedules noted below before the beginning of your rotation at the facility. Your on-boarding date may be assigned by the facility. For your appointment you will need:
- Proof of clearance from original onboarding facility
- Proof of clearance for drug screening (including alcohol) - NO urine dipstick drug tests accepted
- Background check results from onboarding facility
- Proof of current TB clearance (annual is required) Click here for more detail
- Test results (titers…) for all labs drawn
- Proof of immunizations/vaccinations (you may use this form if needed)
- Current American Heart Association CPR card
- Picture ID
- Completed and signed documents associated with facility on the COD facility website
It is your responsibility to prove that you have been previously cleared by one of the three facilities. If you need copies of your results, you may contact your original onboarding facility. Please note that they will need time to process your request, and there may be a fee. You will be required to prove your clearance to each facility you enter in the future. We suggest that you keep the “proof” in an organized file easily presented when needed. You will also need to provide your instructor with a copy of your hospital clearance and your CPR card.
Documents must be completed before your clearance appointment with your clinical facility. All documents associated with your clinical facility are required reading.
NOTE: JFK or DRMC students not previously cleared by these facilties will need background clearance.
Students assigned to JFK must use the link for HireRight to make necessary payment. - HireRight will email students a link and sign-in information individually at their COD email address. Please do not contact JFK HR Department. If you need further assistance please call the Health Sciences Office at (760) 773-2579.
Students going to DRMC who have not been there before and need a background check will pay the $40.00 fee to DRMC. Please submit forms to Rebecca Tripp at email@example.com or in person at her office three weeks prior to attending on-boarding.
DRMC Student Packet for On-Boarding:
New N1 students: Your on-boarding packets must be turned in to COD office by September 10th so we can have them ready for DRMC by the 16th. You will attend a mandatory on-boarding on Tuesday, October 7th from 12:00 noon until 3:00 PM. This is a change from the original 9/30 date.
N3's and N4's going to DRMC: Please turn in packets to BNC Nursing Office by 4:00 PM on August 5th for review and signing of the Health Screen form . Onboarding will be on Tuesday, 8/19/14. HOWEVER, if you are a returning student you will not need to attend their on-boarding unless you are notified individually by DRMC. You will still need to update your contact information on the student information sheet and submit to Rebecca Tripp.
DO NOT contact HR/Employee Health just to confirm receipt of your materials. They will contact you if there is anything further needed.
The student packet information is now in two sections;
1. Required Health & Immunization Standards
2. DRMC Student Clearance Processing
For Nursing 1 and VN students:
· Sept 18, 2014 at 0745 = VN.
Sept 18, 2014 at 1000 = N1
Sept 19, 2014 at 0845 = All VN and N1 students for Orientation at Human Resources.
Submit/email your on-boarding documents to EMC by Sept. 11th.
For N3 and N4 students: If you have never been to EMC before, you must attend on-boarding on Thursday, August 28th in Human Resources. Employee Health will contact you with instructions regarding your health clearance. Please bring copies of your completed background check.
August 28, 2014 at 0745 =
all new to EMC.
All returning students – please email firstname.lastname@example.org ASAP
with their requirements (Exceptions: The ones who are cleared and who
already emailed.) and Aleth will give them any further instructions.
HUMAN RESOURCES (HR):
August 28, 2014 at 0845 =
all new to EMC .
Students returning to EMC have been in contact about either submitting further information or if they are already cleared.
If you have questions concerning the EMC documents linked below, email for faster response: email@example.com
8-14-2014: JFK On-boarding update
The hospital has rosters of students assigned there for the fall, including which students are returning to JFK.
date has changed!
Please note you will attend on Friday,
8/29/14 for on-boarding at JFK.
Meet in MOB-A at 8:00 am-12:00.
Bring your driver’s license (or state issued ID), social
security card and BLS card. The social security and BLS should be
You should have the student packet completed prior to the on-
If you show up and the packet has not been completed, you will
be asked to leave.
you have already turned in a packet to our office in order to get the
Attestation Form signed, it will be ready to pick up by Monday,
August 25th to take with you to JFK.
you have NOT turned in a packet yet for some reason, please get it to the BNC
office by Tuesday, August 19th so that it will be ready on the 25th to pick up.