When requesting to change student information, please remember that documentation is required so we may protect your records and prohibit anyone else from making unauthorized changes. For requests made in person, you must present picture identification at the office counter, or provide the person submitting the request for you with written authorization that includes the person's name, the action you are authorizing him/her to request, and your signature.
ONLINE INFORMATION CHANGE FORM
ADDRESS, EMAIL AND TELEPHONE NUMBER CHANGES
Students must make certain their current address, email address and telephone number is on file with the Admissions and Records Office in order to receive registration appointments, and other important notices. Changes may be made on webadvisor or in person or by mail. A copy of your driver's license, social security card, or other identification showing your signature must be included. A form is also available in the Admissions and Records Office for this purpose.
When you go to WebAdvisor and if your desired email account is not in the drop down box, you will need to physically come to the Admissions and Records office to add it as this change requires proof of identy.
AUTHORIZATION TO RELEASE DIRECTORY INFORMATION CHANGE
Request may be made in person, by mail, or fax. A copy of your driver's license, social security car, or other identification showing your signature must be included.
Directory information includes name, address, phone number, dates of attendance, major field of study, awards and degrees received, most recent institution attended, participation in official college activities and sports, weight and height of members of athletic teams, part-time or full-time enrollment status, and photographs.
The College releases directory information of students who have authorized release only for purposes of publishing names of academic honors recipients in in the student newspaper and campus newsletters; names, majors and honors of graduates in the Graduation program; names of participants in theatrical and musical productions in program booklets; and names and statistics of athletic team members in event programs. All other releases, except for emergency purposes, require the written consent of the student whether or not release of directory information has been authorized.
CHANGE IN MAJOR
Request may be made in person, by mail, or fax. A copy of your driver's license, social security card, or other identification showing your signature must be included. Indicate the correct major code and title found on the attached list.
NAME CHANGES
Name changes must be submitted in person together with 1, 2, 3, or 4 below:
- Your original (not copy) California driver's license issued under the name you wish to have on your COD records.
- Your original (not copy) social security card issued under the name you wish to have on your COD records.
- A legal, court-filed document showing your new name such as a marriage license or divorce decree.
- Three documents proving common usage of the name to which you are requesting a change such as utility bills, rental agreement, bank account statement, California ID, driver's license from another state, organization membership card, etc.
Contact the Admissions and Records Office for additional information.
SOCIAL SECURITY NUMBER CHANGES
Request must be submitted in person together with both 1 and 2 below:
- Your original (not copy) social security card.
- A statement written and signed by you explaining why the social security number you previously submitted is different from the number on your social security card.
