Membership

1. Members: College Planning Council will consist of:

   1. Chair: Superintendent/President (1)

   2. Vice Chair: Academic Senate President (1)

   3. Representatives from each Academic Unit (not to exceed 11)

   4. CTA Union President or designee (1)

   5. CODAA President or designee (1)

   6. Adjunct Representative (1)

   7. CSEA President or designee (1)

   8. Classified Representative (1)

   9. ASCOD President (1)

   10. Student Trustee or designee (1)

   11. Classified Supervisor (1)

   12. Confidential (1)

   13. Student Services and Instruction Deans (2)

   14. Education Centers Director (1)

   15. Executive Director of Educational Technology/Chief Technology Officer (1)

   16. Vice Presidents of Administrative Services, Human Resources & Employee Relations, Instruction,and Student Services (4)

   17. Executive Director of Institutional Advancement (non-voting) (1)

   18. Director of Institutional Research (non-voting) (1)

   19. Basic Skills Coordinator (non-voting) (1)

   20. Outcomes & Assessment Committee Chair (non-voting) (1)

   21. Director of Student Life (non-voting) (1)

   Total: 35

   Faculty: 15

   Staff: 13

   Students: 2

   Non-Voting: 5

2. Removal/Replacement of Members:

   1. Members may be removed only by the group that selected them. Any vacancies created by members resigning, changing office, or being removed shall be filled by the original designating group.

3. Expectations of College Planning Council Members: Among the expectations for members of College Planning Council are the following:

   1. Members possess an open-mind and are willing to develop a college-wide perspective and an understanding of constituencies other than their own.

   2. Members are willing to commit to active and regular participation in College Planning Council meetings and activities, including subcommittees and task forces. Members may not miss more than two CPC meetings in an academic year.

   3. Members keep lines of communication open by informing their constituents and others outside College Planning Council of issues and developments and by gathering input from their constituents to share with CPC.

   4. Members observe standards of ethical conduct.

4. Guests

   1. Guests are encouraged to attend CPC meetings and to participate in the discussion of agenda items. Guests are expected to follow the guidelines for meetings and will not be included in any polling for consensus.

5. Term

   1. Terms will be for three years (July-June) except for initial appointments and any midterm replacements, which will result in staggered terms, and for any ex-officio holders, whatever their position terms of office may be. Appointments will be made by June preceding the term of appointment. One additional year may be added to a term by mutual consent of member and appointing body.

   2. Student terms will be for one year (August 15-June 30) with appointments made in June.

6. Chair and Vice Chair

   1. Chair

      1. The Superintendent/President shall serve as chair.

   2. Vice Chair

      1. The Academic Senate President shall serve as vice chair and shall serve as chair in the absence of the Superintendent/President. In the absence of both the Superintendent/President and the Academic Senate President, a designee shall serve as chair.

7. Clerical Support

   1. The Office of the President will designate appropriate clerical support to CPC. Clerical assistance will include: designating a person to take notes, preparing and distributing agendas, attending meetings and preparing minutes, and providing a repository of meeting notes and materials.

8. Orientation

   1. An orientation meeting will be held with the ongoing and newly elected CPC members at the beginning of the academic year, to include (but not be limited to) a review of:

   2. AB 1725 provisions

      1. Procedures/decision-making

      2. Scope of membership

      3. Handbook and operating procedures

      4. Relationship to district/Collegial consultation

      5. Planning process

      6. Acronyms

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